Office of the Chancellor of Justice

The Office of the Chancellor of Justice uses access to private information solely for the purpose of fulfilling the Chancellor’s duties and responding to your inquiry. Correspondence with you may also be utilized internally to assess and improve the quality of our work.

Your inquiries and related correspondence are registered in the Office of the Chancellor of Justice’s document register. In the public view of the register, information is published in accordance with the requirements of the Public Information Act. If the sender is a private individual, only the initials of their name, the basis for the access restriction, and its validity period are disclosed in the public register. Correspondence and responses involving private individuals are not accessible in the public view of the document register unless you specifically request such disclosure.

Correspondence with private individuals is subject to access restrictions. If someone wishes to view a document containing private information sent to the Office, they may submit a request for information. In response, we will provide an excerpt of the document that is not subject to access restrictions. When releasing a document, personal contact details (such as postal address, phone number, email address, etc.) are redacted. Other access limitations depend on the content of the requested document. The possible grounds for access restrictions are outlined in § 35 of the Public Information Act. Additionally, the Chancellor of Justice has the right to designate correspondence involving private individuals as internal under § 23(8) of the Chancellor of Justice Act.

If you send a letter to the Office of the Chancellor of Justice as a representative of a legal entity or institution and include your personal contact details, your contact information will be visible in the public view of the document register, as it is not presumed that your activity pertains to you as a private individual.

Access to documents may also be restricted internally within the Office, depending on their content. In such cases, access is granted only to officials who require the document to perform their duties.

Despite an established access restriction, the Office of the Chancellor of Justice will provide a document to an institution or individual with a legal right and justified need to request it for the performance of their duties (e.g., pre-trial investigators or courts). The institution or individual may not disclose restricted information to third parties without the permission of the Office.

When the Office needs to make inquiries to respond to you, your personal data will be disclosed only to the minimal extent necessary. If your inquiry is within the jurisdiction of another institution, we will forward it to the relevant authority and notify you with an official letter. If your application contains sensitive personal data, we will forward it only with your consent.

For delivering responses, we use the address details you have provided or that are available in the Population Register. Responses sent via email are delivered in unencrypted form.

The Chancellor of Justice has the right to disclose the content of an application under review and its outcome to the public or media without revealing information that could identify individuals. On the website, the Chancellor’s opinions are published with personal details and any information that could identify the individual removed, as necessary. Opinions containing sensitive information are not disclosed publicly on the website.

When you visit the Chancellor of Justice's website and browse its content, information about your visit is collected for statistical purposes.

We use an application on our website that gathers general data on how visitors interact with the Chancellor of Justice's web pages. For example, it collects information about the visitor’s location, browser and operating system versions, visit duration, time, the number of pages viewed, and navigation between pages. The Office of the Chancellor of Justice views this data only in anonymized form. This information is used to enhance the user-friendliness of the website.

Applications from job and internship candidates are evaluated based on the information provided by the applicant. If necessary, additional information may be gathered from public sources (e.g., publicly available information on the Internet). If you list references in your CV, we assume we may contact them. The collected information is accessible only to individuals involved in the recruitment process.

You also have the right to know what data has been collected about you in connection with your application. You may review this information, provide explanations, or submit objections. The Office of the Chancellor of Justice does not disclose information about other candidates.

Documents received during the recruitment process are retained to resolve any potential legal disputes arising from the process—for up to the limitation period (150 days). We will retain your data for a longer period only if you provide written consent.

Candidate data is classified as restricted-access information, which third parties (including competent authorities) can access only in cases prescribed by law.

To access the data that the Office of the Chancellor of Justice has collected about you, please submit a handwritten or digitally signed request to us to verify your identity. The data collected about you will only be released to you. We will release your personal data to a third party only if we have a legal right to do so.

If possible, we will release the data to you in the manner you requested within five working days of receiving the request, but no later than one month. The Office of the Chancellor of Justice may reject clearly unfounded or repeated requests or charge a reasonable fee, taking into account the administrative costs incurred in satisfying the request.

The Office of the Chancellor of Justice will refuse to fulfil your request if it may:

1. harm the rights and freedoms of another person,
2. impede the prevention of a crime or the apprehension of a criminal,
3. make it more difficult to establish the truth in criminal proceedings,
4. endanger the protection of the child's parentage.

If you find that your rights have been violated during data processing, you can contact the Data Protection Inspectorate or the court.